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CONSTITUTION OF THE
INDIAN RAILWAYS TECHNICAL SUPERVISORS ASSOCIATION
(Regd.
No. 1329, at Delhi, Under Indian Trade Union Act, 1926)
(Central Hd. Qtrs.- 32 Phase 6, Mohali,
Chandigarh-160055)
Amended up to
5th October, 2004
1.
Name:-
The name of the association
shall be “Indian Railways Technical Supervisors Association” (Hence forth
termed as Association).
2. a)
Registered Office:-
The registered
office of the Association shall be at Delhi
2. b)
Central Office:-
The Central Office of
the Association shall be at Chandigarh.
For the present, it shall
be at: 32, Phase- 6Mohali, Chandigarh-160055.
3.
Aims and objectives:-
a) To
promote brotherhood and spirit of cooperation between the members.
b)
To organise and units the Technical Supervisors of India Railways, and
to strive for their betterment in general, thought constitutional means and
to regulate their relations with the employer.
c)
To expand and improve the technical knowledge of the members though
papers, periodicals, seminars, lectures and to technical tours.
d)
To cooperate, federate or affiliate with any others organisation
having similar aims and objectives, both inside and outside the country.
4.
Limitations:-
The Association shall be non-political in nature.
5. Membership and composition
a)
Composition:
The Association shall be composed of : (i) Units/ Zones and (ii) Sub Units.
(i) Units /
Zones: There shall be 22 Units / Zones of the Association i.e. (all 16)
Zonal Railways and six (6) production Units i.e. Eastern Railways, Southern
Railways, South Central Railways, North Eastern Railways, North East Frontier
Railways, Northern Railway, Western Railways, South Eastern Railways, Central
Railways, East Coast Railway, South Western Railway, West Central Railway,
North Central Railway, South East Central Railway, Diesel Locomotive Works
(Varanasi), Chittaranjan Locomotive Works (Chittaranjan), Integral Coach
Factory (Madras / Chennai), Rail Coach Factory (Kapurthala), Wheel and Axle
Plant (Bangalore), and Diesel Component Works (Patiala) - shall each from a
Unit / Zone.
Division:
Each Division of the Railways shall comprise a Division of the Association.
(ii) Sub–Units /
Branch: Each Unit / Zone shall consist of number of Sub-Units / Branches
consisting of workshops, sheds, depots and main /(Head) offices etc. having
a concentration of 20 members or above.
b)
Membership: The membership shall comprise of:
i) Ordinary
membership: The Ordinary membership of the Association shall comprise of
all the Technical Supervisors / Engineers working on India Railways in
various department-including Electrical, Mechanical, Civil Engineering,
Signal & Telecommunication, Chemical & Metallurgical Laboratories & Store
Departments, Technical Schools and Training Centers, Printing Presses,
Clothing Factories, Drawing & Design Offices etc. (Including Junior
Engineers, Section Engineers & Senior Section Engineers, Lecturers, Senior &
Chief Instructors, Senior Inspectors, Apprentice Mechanics, Trainee JEs,
C.M.T. (Chemical & Metallurgical) & Depot Material Superintendent - including
those whose posts are interchangeable with all of them),
ii) Honorary
Members: Persons not eligible to become Ordinary Members, may be admitted
as Honorary Members of the Association, Subject to the provisions of the
Trade Unions Act., and may be elected as Office Bearers, within the
Limitation of the Trade Unions Act - 1926.
6.
Organizational Set Up:-
Following will be the Organizational set up of the Association:-
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(a) Central
General Body |
(d) Units / Zonal
Executive Committee |
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(b) Central
Executive Committee |
(e) Sub-Units
General Body |
|
(c) Unit / Zonal
General Body |
(f) Sub-Units
Executive Committee |
(a) Central General
Body:- (Henceforth known as C.G.B.)
The C.G.B shall
consist of 8 members - including Unit / Zonal Secretary - for a membership
upto 500 member from each Unit / Zone and 6 members - including Unit / Zonal
Secretary - from each Production Unit for a membership upto 300 members.
There shall be one additional member for every 100 additional members from
each Unit / Zone. Zonal Secretary shall be Ex-Officio member of C.G.B from
respective units which had initially elected the members.
(b)
Central Executive Committee: (Henceforth Known as C.E.C)
The C.E.C shall
consist of the following;
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President
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1 |
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Working president |
1 |
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Sr. Vice President |
1 |
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Vice President
|
1 |
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General Secretary |
1 |
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Joint General Secretary |
1 |
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Central Treasurer
|
1 |
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Assistant Central
Treasurer |
1 |
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Organizing Secretary
|
22 |
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Zonal Secretary
(Ex-Officio members) |
6 |
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Members (one from
each Units / Zone)
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22 |
Provided that one shall be
a Member of the Association for at least 3 years before being eligible to be
an Office Bearer of C.E.C.
Note:-
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i) One
auditor will be nominated by the C.G.B. |
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ii) All the
Units must be represented in the C.E.C. |
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iii) General
Secretary and Treasurer shall be from one Unit for easy working. |
Functions of
the C.E.C.:- The C.E.C. shall hold control & administer the property &
funds of the Association - with its own resolution and that of the C.E.C. -
within the frame work of the policies adopted by the C.G.B. The members of
the C.E.C. will be elected by & out of the C.G.B. and normally be in office
till the next election.
(c)
Units
General Body :-
(Henceforth known as U.G.B.)
All the Units
shall have their General Body consisting of representatives from each
Sub-Units (as per number given in Schedule ‘A’). At an average there
will be one representative from every Sub-unit for every 20 members or part
thereof. All Sub-unit Secretaries will compulsorily be the members of the
U.G.B.
Functions of
the Units General Body :-a) To elect members for the C.G.B. & U.E.C. out
of itself or by coopting any of Ordinary Members.
(b) To
recommend any course of action desired by them or their Sub-Units.
6. d) Units
Executive Committee:- (Henceforth Known as U.E.C.) This shall
consist of the following:-
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President |
One |
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Vice-President |
Two |
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Units / Zonal Secretary
|
One |
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Joint Units / Zonal
Secretary |
Four |
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Treasurer |
One |
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Members -- One from
Each Sub-Unit |
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Auditor
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One |
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(Secretaries of
all Sub-Units shall be
Ex-Officio Member of
UEC) |
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And or such other
Office Bearers as U.G.B. may decide. |
Provided that one
should be a member of the Association for atleast 2 years before being
eligible to be an Office Bearer of UEC. However CEC may waive off this
condition.
Function of the
Units / Zonal Executive Committee:- To implement its own resolutions and
those of the C.E.C., C.G.B. & U.G.B. and to run the day to day affairs of the
Unit / Zone.
6. e) Sub Units
General Body:- (Henceforth known as Sub-U.G.B.)
This shall
consist of all the members of the Sub-Unit.
Function of
sub-U.G.B.:-i) it will recommend to the Unit General Body, the
resolutions passed in its meetings.
ii) It
will elect delegates for Units General Body and the Sub-Units Executive
Committee.
6. (f) Sub-Units
Executive Committee:- (Henceforth known as Sub-U.E.C) This shall
consist of the following:-
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(i) President |
One
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(ii) Secretary |
One
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(iii) Treasurer |
One
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(iv) Such other
officer bearers, as may be found necessary by the Sub-Units General Body,
according to its strength and size (v) Members—according to the strength of
the Sub-Unit i.e. One for every twenty Members at an average.
N.B.:- One
Auditor will be nominated by the Sub-U.E.C. / Sub-U.G.B.
Functions of
Sub-Unit Executive Committee:- To implement its own resolutions and those
of the Unit General Body, Unit Executive Committee, Central General Body &
Central Executive Committee.
6. (g) Divisional
Council:- Each Division will have a Divisional Council comprising of all
the Secretaries and Presidents of all branches / Sub Units in the Division.
Functions of
the Divisional Council:- The Divisional Council shall look after the
functions of the Association in the Division and Execution of the Directives
and resolution of the U.G.B./U.E.C. and C.E.C./C.G.B. The Council shall
normally meet atleast once in year and elect Divisional Executive Committee.
6. (h) Divisional
Executive Committee:- (Henceforth known as D.E.C)
The D.E.C
shall consist of following:
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Divisional President
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1 |
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Divisional Vice
President |
2 |
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Divisional Secretary
|
1 |
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Joint Divisional
Secretary |
4 |
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Divisional Organising
Secretary |
4 |
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Divisional Cashier |
1 |
The Divisional
Office Bearers will have corresponding functions at the Divisional level
(similar to those of the UEC).
6. (g) Special
Committees:- Such committees will be appointed from time to time by the
Executive Committee to render a particular service of temporary character.
They will ceases to exit as soon as they have performed the assignment given
to them and submitted their report thereon. If a committee give an
unsatisfactory report, a new committee may be appointed for the purpose.
7.
Funds:-
(A) Funds of the Association shall comprise of :- (i) Subscription. (ii)
Donations.
1.
Subscription:- (a) Annual subscription for the member shall be
Rs.100 per head and will be collected at the Sub-Unit level by 31st
March of each year & shall be forwarded to the Unit Treasure & Central
Treasure respectively latest by 30th June of each year as per
clause 7(A)(iii).
(i)(b) Life
Membership:- Life Membership of the Association shall be Rs.500 per
member and the amount thus collected shall be kept in fixed Deposit Account
at centre, Unit and Sub Units Level in proportion of the distribution
provided in clause 7(a)(1)(iii)
(ii) The amount
of Subscription may be increased or decreased according to the necessity of
funds required for the purpose with the consultation of Executive Committee;
proper notification in this regard will be given to the members by the
Central / Unit Executive Committee, atleast 10 days before the month of
enforcement. But prior to implementation, the amendment shall be sent to
Registrar Trade Union, for approval.
(iii)
Distribution of Funds:- The annual Subscription of the Association, as
provided for in clause 7(A)(1), shall be distributed among the Centre, Units
& Sub-Units in the following proportion:-
(a) Centre 33.3%
(b) Unit 33.3% (c) Sub-Unit 33.3% ---in case of Zonal Railways, & shall be
distributed @ 50% Central & 50% Unit—in case of Production Units
(iv) It
will be the moral duty of all the members to pay their subscription
automatically & without being demanded by the Treasure or any other person
appointed by the Treasure.
(v)
Subscription may be deposited in advance, if a member wishes to do so.
(II) Donations:-
Donation may be collected through the directives of the C.E.C., U.E.C. and
Sub-U.E.C. as & when required - with intimation to the C.G.B.
N.B:-Funds of the
Central shall comprise of its share of the subscription received from the
Units and the donations as and when collected. Funds of the Units shall
comprise of its share of the subscription (after forwarding that of the
Center) and the donations, as and when collected.
7. (B)
Custody of Funds:-
The Funds shall be kept in a scheduled bank approved by the Executive
Committee and normally be operated by any two of following three co-
depositors:-
(i) President or
Vice President, ii) General Secretary / Unit or Zonal Secretary / Sub-Unit
Secretary. (iii) Treasure
7. (C)
Purpose
for which funds of the Association can be used:-
(i) General
Administration of the Association and office Expenses which are incurred for
the implementation of the resolutions of the Executive Committee, including
reasonable traveling and incidental expenses made by the member, on out
station trips for the implementation of such resolutions. It shall be a moral
binding on the member to curtail such expense thought personal sacrifices
without hampering the cause.
(ii) Upkeep of the
periodicals published or purchased for the benefit of the members, on
technical and other concerned subjects.
(iii) Prosecution
or defense of any legal proceedings to which the Association or its member is
a party when such prosecution or defense is undertaken to secure the rights
of the Association or its members, in the interest and scope of the
Association and its resolutions.
(iv)
Conduct of trade disputes of the Association or its members.
(D)
Authorisation of the funds:- (i) President of the C.E.C. shall be
Authorised to sanction an expenditure for approved items and within the
framework of the resolutions of the Central General Body / Executive
Committee.
(ii) An imprest
amount of Rs.500 shall be allowed to be kept by the General Secretary
(C.E.C.) for day to day expenditure. Unit Secretary & Sub-Unit Secretary
shall be allowed to keep an imprest of Rs.100& Rs.50 respectively for the
purpose.
(iii) TA / DA to
office bearers and members of the Association for organizational work:-
Office Bearers and / or Members deputed / authorized by them for the
execution of the work of the Association, shall be authorized to draw TA / DA
at the rates decided by C.G.B. from time to time for the period spent by them
out of their headquarter, for the Association work, provided no TA / DA is
charged from any other source. They shall, however be authorized to charge
such conveyance charges as may be actually spent by them for the execution of
the Association work.
(E)
Financial Year:- The financial year shall start from 1st
January and close on 31st December.
(F) Upkeep of
Accounts:- (i) The Central Treasurer shall be responsible for the money
received by him by way of Subscriptions or Donations, keep the account of
that and put up the same to the C.G.B. after getting it audited.
(ii) The Unit
Treasurer shall keep the account of money received by him by way of
Subscriptions or Donations, and submit the same annually to the U.G.B., after
getting if audited. The accounts shall then be forwarded to the Central
Treasurer.
(iii) The Sub-Unit
Treasurer shall keep account of money received by him by way of Subscriptions
or Donations according to Clause 7(a) & submit the account to Unit Treasurer
annually after getting it audited and passed by Sub U.G.B.
8.
Duties and Powers of the Office Bearers:-
(a) President:
- The President shall represent the Association on all the occasions in
conformity with the policy of the C.E.C. & C.G.B. & shall preside over all
meetings. In case of emergency he may issue directives subject to the
ratifications by C.E.C. or C.G.B. in case of Centre and respective Executive
Committees or General bodies-in-case of Units & Sub-Units, within three
months. President may nominate any of the Ordinary or Honorary Members to
work against the vacancies caused by such Office Bearers, who relinquish or
are removed, as per provision of clause 12 (C).
(b) Working
President / (Senior) Vice President:- The Working President / (Senior)
Vice President shall represent the President, in his absence, in all affairs
of the Association (in that order).
(c)
General Secretary:-
(i) To undertake
the implementation & execution of the resolutions & decision of the C.G.B. &
C.E.C & to undertake projects for organizational purpose & for implementation
/ execution of the said resolutions, within the frame work of the
Constitution.
(ii) To
convene meetings of the C.E.C. & C.G.B.
(iii) To keep
minutes of the meeting and also prepare agenda - in consultation with the
President.
(iv) To conduct
correspondence relating to the Association.
(v) To
prepare annual report & submit the same to C.G.B.
(vi) To
use the funds of the Association in accordance with the Aims & Objects of the
Association as desired by C.E.C. for implementation of its resolution and for
other legitimate purposes.
(vii) To
submit the annual return to, and correspond with the Registrar Trade Unions
regarding returns, records & changes etc. as prescribed by the I.T.U. Act,
1926.
(d) Joint
(General) Secretaries:-
Joint (General)
Secretaries shall perform the duties of the Secretary / General Secretary in
his absence & help the (General) Secretary in performance of his duties.
(e)
Organization Secretaries:- Organization Secretaries will help the
(General) Secretary in Organization work in the Association.
(f) Treasurer:-
He shall receive all funds in the name of the Association & Shall jointly
hold an account with (General) Secretary & President / Vice President
(operated by any two) in any scheduled bank approved by the Executive
Committee. He shall keep accounts and shall offer the same for passing to the
President. He shall make the Balance sheet & place it before the C.G.B. after
getting it audited.
(g) Unit /
Zonal & Sub-Unit Secretary:- The Unit / Zonal & Sub- Unit Secretaries
shall look after the Organization of the Association in the respective Units
/ Sub-Units and will assist the General Secretary in bringing & keeping the
Association on firm footing. They will convene the meeting of U.G.B. & U.E.C.
(and Sub-U.G.B & Sub-U.E.C respectively) in consultation with the President
of the Unit / Sub-Unit & intimation to C.E.C. / General Secretary.
(h) Auditor:
- He will audit the accounts atleast once a year and submit report to the
President C.E.C. / U.G.B. (in the case of Unit) and Sub-U.G.B. (in case of
Sub-Unit).
(i) Member:
- Members of the C.E.C. shall be elected annually as per provision of clause
6(b) by the C.G.B. Similarly the members of the C.G.B. will be elected by
different Unit General Bodies as per provision of Clause 6(a) and those of
U.G.B., U.E.C. and Sub-U.E.C. - as per provision of Clause 6(c) , 6(d) and
6(f) respectively.
9. Meetings:-
(a) Quorum:- Quorum
for the General Body Meetings / Executives Committee Meetings shall be 1/3rd
of their strength.
(b) Any
1/3rd General Body Members can requisition a meeting. In case
General Secretary/ Secretary fails to call meetings (with in a reasonable time)
the requisitionists shall have the right to hold the meeting and its decision
shall be final.
(c) At
least on meeting of General Body must be held in year when annual accounts,
after having being audited, must be passed.
(d) Notice
for meeting:- A notice of one month
shall be given for all meeting. The notice will be issued by the General
secretary / Secretary in consultation with the President and shall contain the
agenda. The President may call an emergency meeting. But it is not incumbent to
give on month notice (for the same), although, a reasonable time must be given
(at least 7 clear days in case of C.G.B., C.E.C., U.G.B. and U.E.C.)
(e) Any
member who is otherwise not attached to the Executive Committee or General Body
may attend the meeting as an observer - but he shall not be entitled to vote
for any thing.
10. Removal
from membership:-
(a) By resignation
(b) Any member falling in arrears due to him for more
than one year. Those arrears may, however, be waived off in special case if the
Sub-U.E.C. finds proper to do so, but levy a re-entry fee.
(c) By a special resolution of C.E.C./U.E.C / Sub-U.E.C.
in case a member fails to abide by the resolution & decision of the
Association. The member may however, appeal to the Unit President &
subsequently to the Central President in the regard, who in return may revoke
the decision after the issue.
11. Any member who ceases to
be a Member due to any of the above reasons, will forfeit his rights to all benefits accorded to a Member. He shall not be
entitled to refund of any sum paid by him to the Association.
12. Removal of Office Bearers:-
(a) By resignation.
(b) By a vote of on confidence passed by 1/3rd
majority of the total strength or 50 % of the members present, whichever is
higher, in an ordinary or special meeting called for the purpose. The notice
for such meeting shall be given at least 15 days in advance in the case of
C.G.B. & U.G.B. & 7 days in case of Sub-U.G.B.
(c) Office Bearer/ Member of the Sub-Unit Executive
Committee may be removed by the Unit President & those of the Unit
Executive Committee by the Central President through a special order on the
recommendations of the Unit Secretary and the General Secretary respectively if
they find sufficient grounds to do so on the following principals:-
(i) Anti- Association activities.
(ii) Disregard of the directives & resolutions of
the Association.
(iii) Lack of organizational functioning or non-
collection or non - payment of dues.
President may, in that case,
nominate new Office Bearers / Members to look after, on adhoc basis, the
functions of those removed and arrange for a re-election of the Office Bearers,
within three months of each removal.
13. Inspector, Audit
& List of Members:-
(a)(i) Account book of the Association shall be open for inspection to
all members of Central Body.
(ii) Account Books of the Association shall be got audited by competent
Auditors to be appointed by the C.E.C. & audit will be done every year
after 31st December, in accordance with the provisions of the I.T.U.
Act 1926 and the regulations framed there under.
(iii) Accounts of the Units shall be audited by competent Auditors
appointed by he Executive Committee, & shall then be sent by 31st
January to C.E.C. for final approval.
(iv) Accounts of the Sub-Units shall be audited by competent Auditors
appointed by the Executive Committee & shall be submitted by 15th
January to U.E.C. for final approval.
13. (b) List of members:- A List of members shall be maintained
at Central, Units and Sub-Units levels and the same shall be open for
inspection by the Officers Bearers and Members of the Association.
14. Decisions:- All decision in the meeting shall be taken in the
form of resolutions, voting will be by show of hands and the decision of the
Chairman will be final regarding the result of voting . The decision shall not
be called to question in any way by any one.
15. Amendments: - Any amendments of the exiting rules shall be
carried out by 2/3rd members present and voting in meeting of
Central General Body Specially called for the purposes. The amendments after
passing shall be sent to Registrar Trade Union, within 16 days and shall not be
implemented till his approval.
16. Dissolution of the Association:-
It shall
be dissolved if:-
(i) 2/3rd
majority of the C.G.B, in a special meeting, so resolves.
(ii) Membership
falls below twenty.
In case of
dissolution, the Central Executive Committee will decide the disposal of assets
and liabilities of the Association.
17. Bye-Laws: - The C.G.B. will be authorized to frame the Bye Laws
of the Association, which it deems necessary to enforce in the general interest
of the Members and the Association. These Bye- Laws must be consistent with the
general principles set forth in the Constitution.
18. The Association shall abide by the code of discipline.
GENERAL
SECRETARY
Indian
Railways Technical
Supervisors Association
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